With Qonto, you can provide supporting documents for your accounting by manually attaching invoices and receipts to your transactions, directly from your Transactions section of your Qonto apps.
💡 If you want to import several attachments at the same time or import an outstanding supplier invoice, you can also use the Supplier Invoices section of your Qonto app from your computer. Forward your invoice(s) to Qonto by email or also connect your favorite cloud storage solution - Google Drive or Dropbox.
Since December 2020, Qonto keeps and certifies your uploaded attachment with probative value. What does it mean? In detail, it means that your paper and digital receipts have exactly the same legal value. Take a look at this article to know more about it.
How does it work?
Upload an attachment directly from a transaction.
📲 From your mobile app:
Go to the Transactions section,
Click on the transaction of your choice and take a look at the Attachment section on the right
Upload your file in the small box under Attachment and voilà!
Or, you can upload your attachment directly from the home page by clicking on the shortcut Scan receipt. We will automatically attach it to the corresponding transaction.
☝️ Good to know: if you have a Solo Smart or any superior plan, you can retrieve your uploaded attachments in the Supplier invoices section (not available for Solo Basic plan).
🖥️ From your computer:
Go to the Business account > Transaction section
Click on the transaction of your choice and take a look at the Attachment section on the right
Upload or drag your file in the small box under Attachment and voilà!
💡 You can add up to 5 attachments per transaction. If you need to add more, we advise you to merge your receipts into one unique document and add it to the transaction.
☝️ Good to know: You are an Admin of your Qonto account? Keep in mind that you can ask your team members to upload an attachment by simply clicking on Request attachments, on the transaction of your choice.
What can I do if a transaction doesn’t need an attachment, or if I lost the receipt or invoice ?
Don't worry! To be sure this attachment won't be requested anymore, you can report it as not required or lost.
To do so, follow these few steps from your computer :
Go to the Business account > Transactions
Click on the transaction of your choice
Go to the Attachment section
Click on the icon “…” displayed on the top right
Click on Mark as not required or Mark as lost in the Attachment requirement column.
💡 Good to know: If several transactions do not require attachments or if the receipts are lost, simply select the relevant transactions and choose Not required or Lost in the Attachment requirement column.
How to delete an attachment ?
You've already attached a receipt to your transaction but want to delete it? It's easy! Just click on the icon at the right of your file, and confirm your choice by clicking on Delete.