With Qonto, you can provide supporting documents for your accounting by manually attaching invoices and receipts to your transactions, directly from your Transactions section of your Qonto apps.
💡 If you want to import several invoices at the same time or import an outstanding supplier invoice, you can also use the Supplier Invoices section of your Qonto app from your computer, forward your invoice(s) to Qonto by email or also connect your favorite cloud storage solution - Google Drive or Dropbox.
Since December 2020, Qonto keeps and certifies your uploaded receipts with probative value. What does it mean? In detail, it means that your paper and digital receipts have exactly the same legal value. Take a look at this article to know more about it.
How does it work?
Upload a receipt or an invoice directly from a transaction.
📲 From your mobile app:
Go to the Transactions section,
Click on the transaction of your choice and have a look at the Receipts section on your right
Upload your file in the small box under Attachments/Receipts and voilà!
Or, you can upload your receipt/invoice directly from the home page by clicking on the shortcut Scan receipt. We will automatically attach it to the corresponding transaction.
☝️ Good to know: if you have a Solo Smart or any superior plan, you can retrieve your uploaded receipts/invoices in the Supplier invoices section (not available for Solo Basic plan).
🖥️ From your computer:
Go to the Business account > Transaction section
Click on the transaction of your choice and take a look at the Receipts section on your right
Upload or drag your file in the small box under Attachments/Receipts and voilà!
💡 You can add up to 5 receipts per transaction. If you need to add more receipts, we advise you to merge your receipts into one unique document and add it to the transaction.
☝️ Good to know: You are an Admin of your Qonto account? Keep in mind that you can ask your team members to upload a receipt by simply clicking on Request receipts, on the transaction of your choice.
What can I do if a transaction doesn’t need a receipt nor invoice, or if I lost the receipt ?
Don't worry! To be sure this receipt won't be requested anymore, you can report it as not required or lost.
To do so, follow these few steps from your computer :
Go to the Business account > Transactions
Click on the transaction of your choice
Go to the Attachments/Receipts section
Click on the icon “…” displayed on the top right
Click on Attachment not required or Receipt lost
💡 Good to know: If several transactions do not require receipts or if the receipts are lost, simply select the relevant transactions and choose Not required or Required but lost in the Attachments/Receipts column.
How to delete a receipt or an invoice ?
You've already attached a receipt to your transaction but want to delete it? It's easy! Just click on the icon at the right of your file, and confirm your choice by clicking on Delete.