Depending on your location and legal form, it may be necessary for your customer invoices to contain certain additional information, in addition to the fields that you must fill in when creating a customer invoice. This additional information can be related to your business, the product, or service that you provided, your customer, and/or the payment conditions.
👉 Good to know: This article applies to companies registered in France. 🇫🇷
You can easily add additional information to your invoice by using the text box labeled Terms, conditions, and legal notices at the bottom of the “Create an invoice” panel. The information that you enter here will appear at the bottom of your invoice, and we’ll automatically save it so that you can easily reuse it on your next invoice if needed.
Let’s dive in:
Mandatory fields
NAF code: Attributed by the INSEE and consisting of 4 digits and 1 letter (which you can find in your Kbis or on the ISEE’s website)
Penalty conditions: There are two types of penalty conditions to include
Late payment fees: You can choose between the ECB master rate + 10%, 3 times the legal interest rate, or agree on a different rate with your client.
Lump sum of €40: This penalty applies to every invoice that is paid after its due date and cannot be modified.
Conditional fields
In addition to the mandatory fields above, you may need to include other fields, as detailed below:
🛍️ Details about your product or service
Delivery date of product or service: when it’s different from the Due date. ****
Purchase order number: only if you communicated one to your client beforehand.
👤 Your Qonto customer details
Billing address: when it’s different from your Legal address.
VAT identification number: only if the total amount of your invoice (excluding VAT) is greater than or equal to €150.
Reference to VAT exemption: include if your business is exempted from VAT.
➡️ If you’re exempted from VAT as a small entrepreneur (Franchise de base), you must include the following mention: "TVA non-applicable, art. 293 B du Code général des impôts."
➡️ If you’re exempted from VAT on intra-community supply of goods, you must include the following mention: "TVA non-applicable, art. 262 ter 1 du Code général des impôts."
Other exemption schemes may apply and require a specific mention.
Depending on your legal form:
Share capital: if you’re an incorporated business.
RCS number and town of incorporation: if you’re an incorporated business or commerçant.
Repertoire des métiers ID number: if you have an artisan activity.
🤝 Final customer details (information about the client that you’re issuing the invoice to)
VAT identification number or Numéro de TVA intracommunautaire: include if your customer is subject to VAT, and only for invoices where the total amount (excluding VAT) is less than or equal to €150.
Billing address and Delivery address: include if they differ from your customers’ Legal address
🎉 All good? Take a one final look, click on Create an invoice to issue it, and send it to your client by email or with a public link.