The Expense report feature is available on Business and Enterprise plans.
Expense reports allow team members with the Employee & Manager roles without the transfer permissions activated to request reimbursements for any company expenses paid by personal funds.
Who can submit an expense report request?
Employee and Manager roles without the transfer permission activated can submit an Expense report request on Qonto.
To submit an Expense report, go to the section Requests, then submit your request. The requestor will need the receipt of the expense. He will also need to fill out the expense amount, a description and enter his personal IBAN.
Learn more about all the steps to submit a reimbursement request.
Who can approve and decline an expense report request?
Owners, Admins, and Managers with the transfer permission activated can approve and decline an Expense report request on Qonto.
To approve or decline an Expense report request, go to the section Team expenses, click on Requests, then approve or decline each request submitted.
Learn more about all the steps to approve and decline an Expense report request.
💡If an Owner, Admin, or Manager with the transfer permissions activated wants to get reimbursed for a professional expense, go on Transfers, then send a transfer to his personal bank account with a receipt attached. To get reimbursed faster, the Owner, Admin, or Manager with the transfer permissions can send an instant transfer.
❌ Accountant role can’t submit, approve or decline an Expense report request.
How am I informed when an expense report request is submitted?
Owners, Admins, and Managers with the transfer permission activated receive an email and a mobile notification as soon as a request is submitted.
Learn more about how to customize Qonto’s notifications.
For now, with the Expense report request it is not possible to:
❌ Create a approval workflow
❌ Submit reimbursement requests in bulk
❌ Calculate mileage
💡Need support to activate your employees? Copy/paste this paragraph and share it with your team member
Accelerate your expense reimbursements. If you can’t use your Qonto card, so you use your own money to make a professional expense. To get reimbursed, submit a reimbursement request and track its status in real-time from anywhere using the Qonto app.
How to use it? 👇
read this FAQ article to learn how to submit an Expense report