The Expense reimbursements feature is available on Business and Enterprise plans.

Expense reimbursements allow all team members to submit reimbursements for any company expenses paid by personal funds.

Owners, Admins, Managers, and Employees can submit an Expense reimbursements request on Qonto.

To submit an Expense reimbursement, go to the Reimbursements section, click on Request a reimbursement, then submit your request. The requestor will need the receipt of the expense. He will also need to fill out the expense amount, a description and enter his personal IBAN.

Learn more about all the steps to submit a reimbursement request.

Owners, Admins, and Managers with the transfer permission activated can approve and decline an Expense reimbursement request on Qonto.

To approve or decline an Expense reimbursement request, go to the section Team expenses, click on Reimbursements, then approve or decline each request submitted.

Learn more about all the steps to approve and decline an Expense reimbursement request.

💡To get reimbursed for a business mileage expense, Owners, Admins, or Managers with transfer permissions can follow the same procedure as above by approving their own submissions.

❌ Accountant role can’t submit, approve or decline an Expense reimbursement request.

Owners, Admins, and Managers with the transfer permission activated receive an email and a mobile notification as soon as a request is submitted.

Learn more about how to customize Qonto’s notifications.

For now, with the Expense reimbursement request, it is not possible to:

❌ Create a approval workflow

❌ Submit reimbursement requests in bulk

❌ Calculate mileage in Italy, Germany or Spain

💡Need support to activate your employees? Copy/paste this paragraph and share it with your team member.

Accelerate your expense reimbursements. If you can’t use your Qonto card, so you use your own money to make a professional expense. To get reimbursed, submit a reimbursement request and track its status in real-time from anywhere using the Qonto app.

How to use it? 👇