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How to automate the transfer of your digital receipts and invoices to Qonto?
How to automate the transfer of your digital receipts and invoices to Qonto?
Updated over a week ago

Take a few minutes to set up the automation and save hours by automatically attaching your regular payments with the right receipt to your Qonto account.

It works for the majority of email accounts. Let’s take the example of Gmail: the idea is to make sure that when you receive a recurring email (that you receive every month, quarter, year, etc.) containing an invoice or receipt, Gmail forwards it directly to your dedicated Qonto address.

☝️This magic trick also works for receipts as well as paid / unpaid supplier invoices.

Firstly, save your dedicated Qonto address as a forwarding address in Gmail so that it can then be used as a forwarding address.

  • In the “Forwarding and POP/IMAP” section of your Gmail settings, click on the grey rectangle “Add a forwarding address” and enter your dedicated Qonto address (find it here). Click “Next”, then “Proceed”.

  • A confirmation code has been sent to verify permission. Click “OK”, then find the code in your current email inbox, opening it in a new tab or new window to avoid having to restart the process. The code is made up of 9 digits and you just need to copy it.

  • Back in your original window, paste the code in the dedicated text field and click “Verify”

Perfect, your Qonto address is now recognized by Gmail. Now it’s time to create our filter!

  • In the “Filters and Blocked Addresses” section of your Gmail settings (just before “Forwarding and POP/IMAP”), click “Create a new filter”

  • Enter the email address that the service you pay for regularly uses to send you digital invoices, like for software for example.

  • Tick the “Has attachment” box, as the emails we need have the receipt or invoice attached that we want to send

  • Next click “Create filter”, and then “Add forwarding address”. Here, select your dedicated Qonto address.

  • Then click one last time on “Create filter” and you’re done!

All that’s left to do is check, via the email confirmation we’ll then send you, that each paired attachment is correct.

You can repeat these steps for any service provider that regularly sends you receipts.

💡 Good to know: Find any receipt or invoice that wasn’t automatically match in the Supplier Invoices section.

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