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With the Supplier invoices section, you can effortlessly process your supplier invoices from one single tab, the Inbox:

  1. Collect your invoices

  2. Attach your receipts and paid invoices to the right Qonto transactions (Learn more).

  3. Prioritize your outstanding invoices at a glance, review the invoice’s information and pay your suppliers in a few clicks

Once the invoice is matched or its payment created, Qonto moves the invoice outside of your Inbox to only keep invoices that need your attention!

Who can use this section?

The Supplier Invoices section is available for :

  • Account holders and admins of Smart and higher plans.

  • Accountants can access this feature in view-only mode.

From which device?

  • Fully usable from a computer.

  • You will soon be able to visualize the invoices, upload and pay invoices from your mobile.

How it works

How can I collect my invoices?

Collect all your invoices, either paid or unpaid in your Inbox:

  • Using the Upload invoices button of your Supplier Invoices section, or directly dragging and dropping your documents at the center of the Inbox.

  • From your email box, using your forwarding email address, accessible in Settings & Tools > Receipt Management > Transfer receipts

👉 Invoices and receipts added manually to transactions from your History will not appear in your Supplier invoices section.

💡 Good to know: The Supplier Invoices section does not allow you to process your customer invoices.

How do I process my supplier invoice

  1. For already paid invoices

  • Qonto automatically matches receipts and paid invoices to the right transaction and moves the invoice from the Inbox to the Paid tab of the Supplier Invoices section.

  • If we could not match the invoice to the relevant transaction, go to your Inbox and click on "...” then on Mark as paid to manually attach the invoice to the relevant transaction.

3. You can also decide not to match the invoice with a transaction, if you don't wish to associate the invoice with any.

2. For outstanding invoices

  • For invoices in your Inbox, click on "... to :

    • Edit the payment details.

    • Pay either with a classic SEPA transfer, a scheduled SEPA transfer, an instant transfer, or a SWIFT.

  • Once the transfer is created, Qonto moves the invoice to Paid in the case of an instant transfer or in the Scheduled payments tab for the other type of transfers. For the latter, the invoice will be moved to Paid once the transfer is executed.

  • Qonto automatically attaches the invoice to the corresponding transaction in your History.

  • You will also be able to download your proof of transfer once it has been executed.

👉 Your Supplier invoices area does not allow you to make bulk transfers, to pay by card, or to set up your SEPA direct debits.

How to get an overview on the total amount of my supplier invoices?

On the top of your screen, you can get insights on the total amount of:

  • Invoices in your inbox

  • Invoices for which there is a scheduled payment

  • Invoices paid in the last 30 days.

How to cancel or reschedule an invoice payment?

In order to cancel a transfer scheduled via your Supplier invoices section:

  1. Verify the status of your transfer to ensure that it has not yet been executed. For more information on the execution date of a transfer, click here.

  2. Go to your Transfers or History section, click on the concerned transfer and then click on Cancel transfer (on the bottom left).

If you initiated the transfer from the Supplier invoices section that has been cancelled, declined or returned, the invoice will go back to your Inbox.

How to delete an invoice

Access the delete option from "...” on the invoice you wish to delete or click on the invoice and on the bin icon 🗑 in the top right-hand corner.

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