The Expense reimbursement feature is available on Business and Enterprise plans.
Expense reimbursement allows all team members to submit reimbursements for any company expenses paid by personal funds. Reimbursement requests can be approved by Admins and Managers with the transfer permissions on.
How do I get informed an Expense reimbursement request has been submitted?
Owners, Admins, and Managers roles with the transfer permissions activated receive an email and mobile notification as soon as a request has been submitted.
Learn more about how to customize Qonto’s notifications.
How can I approve and decline an Expense reimbursement request?
On desktop 💻
Select the Team expenses section on the left
Click on Reimbursement
On the To approve tab, select an expense
Select an account to debit for this reimbursement and Approve the request
Or Decline it and write a rejection reason
On Mobile📱
Open the Qonto App on your device
Go to Menu > Requests, then select the Expense report request
Click on Pay by transfer to approve the request or Decline and write a rejection reason
Once the Expense reimbursement request has been approved, the requestor will receive an instant reimbursement.
As an Owner, Admin, and Manager with the transfer permissions activated, how do I get reimbursed for an expense I paid with my own money?
To get reimbursed for a professional expense, Owners, Admins, or Managers with transfer permissions can follow the same procedure as above by approving their own submissions. They will then receive the reimbursement via an instant transfer.
To get reimbursed faster, the Owner, Admin, or Manager with the transfer permissions can send an instant transfer by activating on toggle Instant bank transfer.