The Expense report feature is available on Business and Enterprise plans.
Expense reports allow team members with the Employee and the Manager roles (without the transfer permissions activated) to request reimbursements for any company expenses paid by personal funds. Reimbursement requests can be approved by Admins and Managers with the transfer permissions on.
How do I get informed an Expense report request has been submitted?
Owners, Admins, and Managers roles with the transfer permissions activated receive an email and mobile notification as soon as a request has been submitted.
Learn more about how to customize Qonto’s notifications.
How can I approve and decline an Expense report request?
On desktop 💻
Select the Team members section on the left
Click on Requests, then select the Expense report request
Approve the request or Decline it and write a rejection reason
On Mobile📱
Open the Qonto App on your device
Click on Requests, then select the Expense report request
Click on Pay by transfer to approve the request or Decline and write a rejection reason
Once the Expense report request has been approved, the requestor will receive an instant reimbursement.
As an Owner, Admin, and Manager with the transfer permissions activated, how do I get reimbursed for an expense I paid with my own money?
To get reimbursed for a professional expense, Owners, Admins, or Managers with the transfer permission activated need to go to Transfer section, then send a transfer to their personal bank account with a receipt attached.
To get reimbursed faster, the Owner, Admin, or Manager with the transfer permissions can send an instant transfer by activating on toggle Instant bank transfer.