The mileage reimbursements feature is only available to French companies on Business and Enterprise plans.

Who can submit a mileage expense? Owners, Admins, Managers, and Employees can submit mileage expenses on Qonto. As a requester, go to the Requests section to submit your expenses. You’ll need to provide the mileage details, such as distance traveled, purpose, and your personal IBAN.

Learn more about the process for submitting a mileage reimbursement request.

Who can approve or decline a mileage report request?

Owners, Admins, and Managers with the transfer permission enabled can approve or decline a mileage request on Qonto. To approve or decline a request, go to the Team Expenses section, click on Requests, then approve or decline any of submitted requests.

❌ Users with an Accountant role can't submit, approve, or decline mileage requests.

How do I know when a mileage request is submitted?

Owners, Admins, and Managers with the transfer permission enabled will receive an email and mobile notification as soon as a request is submitted.

Learn more about customizing Qonto notifications.

With the mileage report request, it’s currently not possible to:

❌ Create an approval workflow. ❌ Submit reimbursement requests in bulk.

💡Need support with getting your employees to submit mileage expenses? Copy and paste the paragraph below, and share it with your team members:

Get reimbursed faster on your mileage. If you incurred expenses when using your personal vehicle, you can submit a mileage reimbursement request on the go and track its status in real-time using the Qonto app.

Need more guidance? Read this FAQ article to learn how to submit a mileage report.