With Qonto, you can provide supporting documents for your accounting by manually attaching invoices and receipts to your transactions, directly from the History of your Qonto apps.
💡 If you want to import several invoices at the same time or import an outstanding supplier invoice, you can also use the Supplier Invoices section of your Qonto app from your computer, forward your invoice(s) to Qonto by the email or also connect your favorite cloud storage solution - Google Drive or Dropbox.
Since December 2020, Qonto keeps and certifies your uploaded receipts with probative value. What does it mean? In detail, it means that your paper and digital receipts have exactly the same legal value. Take a look at this article to know more about it.
How does it work?
In order to manually upload a receipt or an invoice, directly from a transaction on your Qonto app:
Go to the Business account > History section
Click on the transaction of your choice and have a look at the Receipts section on your right
Upload your file in the small box under Attachments/Receipts and voilà!
💡 You can add up to 5 receipts per transaction. If you need to add more receipts, we advise you to merge your receipts into one unique document and add it to the transaction.
☝️ Good to know: an Admin of your Qonto account? Keep in mind that you can ask your team members to upload a receipt by simply clicking on Request receipts, on the transaction of your choice.
What can I do if I lost my receipt or an invoice ?
Don't worry, it can happen to the best of us! To be sure this receipt won't be requested anymore, you can report it as lost, in the Business account > History section of your Qonto app. First, click on the transaction of your choice, then on the icon displayed at the right of the Receipts section, and finally on Receipt lost.
What can I do if a transaction doesn’t need a receipt?
To be sure this receipt won't be requested anymore, you can report it as not required, in the Business account > History section of your Qonto app. First, click on the transaction of your choice, then in the Attachments/Receipts section click on the icon displayed at the right of the Receipts section, and finally on Attachment not required.
💡 Good to know: If several transactions do not require receipts or if the receipts are lost, simply select the relevant transactions and choose Not required or Required but lost in the Attachments/Receipts column.
How to delete a receipt or an invoice ?
You've already attached a receipt to your transaction but want to delete it? It's easy! Just click on the icon at the right of your file, and confirm your choice by clicking on Delete.